As IM 2021 will be held as a virtual conference, speakers will present their work on the Zoom platform for long presentation and Gather.town for posters, demo and short experience papers. We expect all speakers to give their talk live in the allotted time specified in the technical program, which has been put together considering the authors respective time zones. However, to cope with possible connectivity issues, each speaker is also required to record and submit a video of their talk by May 03. On that day, each speaker will receive an email from Whova with a link to an online form to submit their video, fill in their bio, and complete their profile
During the conference days, in case of technical or connectivity issues that prevent the speaker from presenting live, the pre-recorded video of the presentation will be played. However, at least one of the paper’s authors must be online to answer questions after the talk, otherwise it will be considered as a no-show and the paper will not be published in IEEE Xplore and IFIP Library.
The pre-recorded video is mandatory and must be submitted by May 03, even though we expect the speaker to present live during the session.
We strongly recommend speakers to check if they are assigned to their proper paper session on the Whova program page and to notify the organizers if you are not the presenter of the paper. In that case, you should send an email containing all the information (Full name, email, affiliation, country, JEMS paper ID) about the final presenter, from the paper co-authors, who will replace your Whova profile account. Please note that you won’t be able to access the conference content anymore. Otherwise, the presenter should register for the conference with the participation rate so that both of you can have access.
Below are the exact duration of videos and Q&A sessions depending on the paper / session type:
- Duration of video content:
- Mini-conference presentation video: 12 min
- Technical session presentation video: 23 min
- Experience session presentation video: 23 min
- PhD Dissertation Digest video: 18 min
For the following sessions : Poster, Demo and Experience short papers, it is required to provide both a video and poster document (JPG or PNG). Video will be submitted over Whova and poster documents submitted over JEMS.
- Poster session presentation video: 10 min
- Demo session presentation video: 10 min
- Experience short paper presentation video: 10 min
- Poster document for Poster, Demo and Experience short papers:
- Aspect Ratio: 16:9
- Minimum width: 1280px (recommended 1280 pixels)
- Minimum height: 720px (recommended 720 pixels)
- Maximum file size: 5MB
- Duration of the Q&A sessions on Zoom:
- Poster, Demo and Experience short papers : Live discussion with participants over IM2021 break room on Gather.town from 12:00PM to 02:00PM CEST (France local Time)
- Mini-conference Q&A: 4 min
- Technical session Q&A: 6 min
- Experience session Q&A: 6 min
- PhD Dissertation Digest Q&A: 6 min
- Duration of the Workshop presentation videos and Q&A session:
- manage-IoT 2021 Workshop session presentation video: 20 min
- manage-IoT 2021 Workshop session Q&A: 10 min
- ITAVT 2021 Workshop session presentation video: 20 min
- ITAVT 2021 Workshop session Q&A: 10 min
- FlexNGIA 2021 Workshop full paper presentation video: 20 min
- FlexNGIA 2021 Workshop short paper presentation video: 10 min
- FlexNGIA 2021 Workshop session Q&A: 10 min
- GraSec-DISSECT 2021 Workshop session presentation video: 20 min
- GraSec-DISSECT 2021 Workshop session Q&A: 10 min
- AnNet 2021 Workshop session presentation video: 20 min
- AnNet 2021 Workshop session Q&A: 10 min
- MFI 4.0 2021 Workshop session presentation video: 15 min
- MFI 4.0 2021 Workshop session Q&A: 5 min
Instructions for Video Recording
Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown here). Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and KeyNote. If you use a different application, please see the notes under Other Options.
Video format recommendations:
- format: 16:9
- resolution: 720p (1280 x 720)
- typical size to be calculated according to the session type:
- 1 minute video has typically a size of 10 MB
- maximum bitrate: 1500Kbps
- For example, a 12 minutes video should be around 120MB, a 23 minutes video should be around 230 MB.
- duration depending on your paper type, check the above information
- Follow these instructions to add audio (and optionally video) to your slides.
- Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
- Alternatively, you can follow this video tutorial (How to Make a Video in PowerPoint) which goes through both of these steps. For Keynote, see this video tutorial (Keynote: How To Record & Export High-Quality Videos).
- Record your screen (and microphone) while giving the presentation.
- As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two.